Project Management essay events
October 25th
Project Management
Time, Quality, Cost 3 different measurements
You can only achieve 2.
Events have to be on time, time target. Has to be on time.
- Time
- Cost
For this assignment.
Project Management of Events concentrates on the management process to create the event, not just what happens at the event.
The event is a deliverable of all the management process
Project Management integrates all tasks of management.
Work Breakdown Structure:
(WBS)
Management Areas:
Communication
Stakeholders, (Neighbors to) The event is until 10 pm to help with quiet hours swiss time) Staff, Students,
Finance
Design
Risk
Scope (effectiveness) Scope Creep.
Finance
Marketing
Legal or Risk
Human Resources
Administration
Project Management Process
Project Definition
Scope of Work (creating the event)
Work Breakdown Structure (How the scope breaks down into the individual task)
Scheduling (when to tasks have to take place)
Control Documents (written, assured volunteers, reservations, booking form) permission for marketing external. PA mark agreement. Alcohol control form. Implementation.
Describes the management system
Avoids dependance on one person
Uses a common terminology
Ensures accountability to stakeholders.
Cleaning day before
Deadlines, set tasks and assignments.
Project Management:
The what:
The where:
The when:
The how:
Project Phases
Projects pass through various stages:
Initiation
Planning
Implementation
Event (operations)
Shutdown
Proposal Preparation
Implementing
Controlling, Monitoring.
Pre event
Shutdown
Iniation
Proposals
Pitching
Feasibility
-Sites
-Dates
Yes or No? Yes
Yes! Then commit it to writing create a specification
Pitching
What is neededed
Fit together
Planning
Complex tasks should be broken down
Referred to a work breakdown structure
Aim for a clear breakdown.
Group and allocate tasks
Gantt Chart-why is it useful, critical path (book musicians, contract terms)
Critical paths that can be identified are those that require one task to be completed prior to an e.g other critical path.
Implementation:]
Application of all plans
Testing of the plans
Make decisions on how plans and reality compare
Work in progress reports to stakeholders
Manage the risk.
Short term goals help focus
Communication at this stage is key
Set milestones
Operations
Shutdown-
Separate task and responsibilities
Management scale down
Includes preparation for the next event
Day of the event chart:
