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You will be creating a memo in this week’s assessment. Before emails were introduced to the workplace, memos were the way that communication was organized and relayed between coworkers. Memos supply needed information to the reader in a systematic way. There are several parts to a memo.
Memo header. Your memo header should follow the same basic format found in all memos. This includes:
TO: (Who the memo is being sent to.)
FROM: (Who the memo is being sent from.)
DATE: (The date the memo was completed.)
SUBJECT: (What the memo is about. This should be brief; no more than a few words.)
Opening/Purpose
This is an introduction paragraph stating the purpose of the memo.
Body
This is where the main content of your message goes. Use headings to separate the main ideas that you want to present to the audience of the memo. The body of your memo contains all the details to the ideas you presented in your opening.
Summary
If you have covered several important subjects in the body of your memo, it is a good idea to briefly review the main point(s) of your memo in one precise summary.
Conclusion/Closing
This is where you make a call for action if necessary and point out how these actions will benefit everyone.
For this week’s assessment, you will create a memo. Creating a memo will help you practice the MS Word skills you have just read about in the background information. For this assessment, you can pretend that the memo is for school or work. We will assume that you have been asked to introduce yourself to your new boss (if you are writing for work) or to your Dean, Associate Dean, or your institution-assigned career advisor in your program of study (if you are writing for school).
In the memo, you will create at least three sections with headings that give appropriate details about you and your life and why you would be an asset to either the company or school you are writing to.
Required steps you need to follow to complete this assessment are as follows:
Start with a blank Word document (do not use templates or previous documents)
Finalize your margin measurements:
Top/Bottom: 1 inch
Right/Left: 0.75 inch
Create a title at the top of the first page of your memo. The title must include:
A font size of at least 24 points
A font color other than black
Create a minimum 450-word memo using the parts outlined in the Background section named “Parts of a Memo”
Using Styles group under the Home tab, create at least four headings separating your memo into parts
Create an interactive page number at the bottom of the memo by using the Page Number drop-down menu in the Header & Footer group under the Insert tab
